A series paper

International standard for paper sizes (part of ISO 216) used in most countries in the world today (except North America).
It defines the paper sizes from A0 (largest) to A10 (smallest), including A4, the most commonly available size, whereA0 is defined so that it has an area of 1 m².
When an A0 is cut or folded in half lengthwise, the halves are the next smaller size (A1). The number behind the “A” indicates the number of folds required to get from A0 to the required size.


ACV (Average Monthly Copy Volume) is the number of copies/prints per month a device is build for (quality is guaranteed).

Address book Encryption

Security function that encrypts the content of the address book (stored on the hard disk) making it virtually impossible to decipher when stealing the address book (hard disk).


An ADF (Automatic Document Feeder) is a type of Document Feeder, enabling the user to scan or copy single sidedmultiple page documents automatically.

Administrator Authentication

Function which offers four types of Administrator privileges by default: machine administrator, network administrator, file administrator and user administrator.

Adobe PostScript

Genuine PostScript printer language which means no compatibility problems (compared to PostScript emulation).

AIO cartridge

AIO (All-In-One) is a term used for a type of toner cartridge, which contains toner, developer, drum and cleaning unit. Replacing this type cartridge means replacing the drum, which explains why a cartridge is more expensive, but easy to replace by the customer. AIO is also used for small/ home office multifunctional devices.


A LAN architecture and network protocol built into all Apple Macintosh computers and laser printers.


An ARDF (Auto Reverse Document Feeder) is a type of Document Feeder, enabling the user to scan or copy single and double sided multiple page documents automatically.

Aspect Ratio

The ratio of the horizontal and vertical dimensions.
Common aspect ratio’s are:

Normal television = 4 : 3

HDTV = 16 : 9

SXGA = 5 : 4

A-series paper = 1 : √2

Authentication Password Encryption

Security function, also known as Driver Encryption Key, that can encrypt the passwords. Prevents interception from passwords when send over the network by unauthorized persons.

Auto Tray Select

A function that, if the user does not specify a particular input tray, the machine automatically selects a tray with paper of the correct type and orientation as the original.

Auto Tray Switch

A function that, if the paper in the current tray runs out during a print or copy job, the machine automatically searches for another tray with paper of the same type and orientation. No user intervention is required. This feature is also known as ‘limitless paper feed’.


B / W

Abbreviation for Black & White (versus colour).

Batch printing

A function available in DeskTopBinder, that allows the user to combine (whole) documents of various sources and print it out as one, preventing time-consuming and inefficient manual sorting. See also Job binding.

Batch scan

A scan function that enables the user to scan two or more stacks of originals and have them processed as a single document. Useful when the number of originals exceeds the capacity of the document feeder.


Bonjour, formerly Rendezvous, is Apple Inc.’s trade name for its implementation of Zeroconf, a service discovery protocol used in Apple’s Mac OS X operating system that enables automatic discovery of computers, devices, and services on IP networks.

Booklet Finisher

Paper output device for MFP/printer, which offers the possibility to staple (saddle stitch) and fold documents into booklets.

Bypass tray

Paper input device for MFPs/printers, which allows users to feed thick or non-standard paper. The short, straight-paper path of a bypass tray reduces the risk of paper jams. They typically hold anywhere from 1 to 100 sheets.



The act of adjusting a device to bring its behaviour into accordance with a known specification. For example, monitors are calibrated to a specific colour temperature, gamma, and black and white luminance. Calibration is typically accomplished by measuring the behaviour of a device with an instrument such as a colorimeter or densitometer, comparing the measured behaviour with the standard to which the device is being calibrated, then adjusting the device so that it behaves in accordance with that standard.

Centre/Border Erase

Copier function that enables the user to change the erase margins, useful when copying from originals with damages borders and/or books.


A copy function that copies the first page of each chapter on the front side in duplex mode.
The function can be combined with the ‘Cover’ and ‘Designate’ function.


A network type where users’ PCs (clients) request processing and information from servers. The clients and servers are usually connected on a LAN.


Identifies the four colours used in our colour MFPs/printers, and stands for, respectively, cyan, magenta, yellow, and key colour (black).

Colour erase

Colour copier function that enables the user to erase a specific colour when making a copy.

Combine (X-in-1)

A copy & print function that combines 2, 4 or 8 originals onto 1 sheet, saving paper (eco).
The maximum number of originals can be increased when using duplex functionality (2× 8 originals) but can be limited by the available memory in the MFP/printer.

Compression method

Step 2 of 7 of the G3 fax process in which the scanned data will be compressed to reduce the transmission time. 4 different compression methods (MH, MR, MMR and JBIG) regulated by the ITU-T, are available on most fax products.

Contrast ratio

The difference in brightness between blacks and whites on a screen (TV, LCD projector, monitor).
For example, a 1000:1 contrast ratio means that the brightest white is 1000× brighter than the darkest black.
A higher number generally means a more vibrant and accurate image and easier-to-read text.


Gestetner’s trade name for Digital Duplicators.


A counter keeps track of the number of pages or developments produced by a printer or MFP.

Cover-sheet insertion

Copier function that enables the user to add a (coloured or thick) front and/or back cover from another paper tray to a document.


CPM (copies per minute) is the number of pages a copier/MFP can output per minute. Measured with standard paper (A4-size 80 g/m2)


CSV (Comma Separated Values) is a file format that stores data as a series of ASCII text lines, with each value separated by a comma. This file format is often used for export/import functionalities.

CUPS support (Unix/Linux)

Software to address product specific features of a PostScript MFP/printer when printing via CUPS in a Unix/Linux system. CUPS (Common UNIX Printer System) requires a PPD (PostScript Printer Description) file.


Data Overwrite Security

Security feature that will overwrite temporarily data stored on the hard disk of a device. Different overwrite methods are available.

Delete Area

Copier function that enables the user to delete a specified area of the original when making a copy.

Denial of service (DoS)

An interruption to the normal flow of data into and out of a computer system, caused by an abnormally large amount of activity. Most DoS attacks consume system resources so that the computer or network is rendered useless—for example, a company being flooded by a large volume of spam email, causing the server to fail.


Ricoh Software that allows the user to view, edit, save and print documents from their desktop, without the need for the original application the document was created in (Word, Excel, PowerPoint) and regardless the file type of the document (Tiff, JPEG, BMP, PDF).

Digital Zoom

The use of digital technology (interpolation) to enlarge or reduce an image.

DIN Security Level

DIN stands for Deutsches Institut für Normung e.V. ( the German Institute for Standardisation). DIN is the Germannational organization for standardisation and is Germany’s  ISO member body. With regards to paper shredders, the relevant DIN standard is DIN32757, which classifies these machines according to the level of security they offer. There are 6 DIN levels:


DIN 1 machines cut paper in strips (strip-cut). The strip can be up to 12mm wide. These shredders cut an A4 paper into 40 strips.


DIN2 machines cut paper in strips (strip-cut), but the strip is under 6mm in width. These shredders cut an A4 paper into 100 strips.


DIN 3 machines cut paper in either 2mm-wide strips (strip-cut) or in pieces of

usually 4x40mm (cross-cut).


DIN 4 machines are cross-cut and cut paper into pieces which are at most sized 2x15mm.


DIN 5 shredders are cross-cut machines that shred paper into pieces which are of/under 0.8x12mm in size.


DIN 6 shredders are of the highest security level. They shred paper into pieces

which must not exceed 0.8x4mm.

DNS server

A computer that maps the domain name (e.g. kridiotis.com.cy) with its IP address.

Document Feeder

A Document Feeder (DF) is an input device for originals, enabling the user to scan or copy multiple page documents automatically, instead of placing each sheet individually on the platen glass.

Document Server

Functionality on our MFPs/printers to store documents (print-on-demand). A hard disk is required to use this functionality.


DPI (dots per inch) is the amount of dots per inch (2.54 centimetres) a scanner/MFP/printer can scan or print (copy). Current standard is 600×600 dpi.


Software that tells the computer how to interact with a device, such as a printer, hard disk, CD-ROM drive or scanner.


The ability to automatically copy/print/fax on both sides of a page.



Intelligent control element indicating the operational status of the shredder with varying colour codes and back-lit symbols.

Economy mode

Duplicator function to reduce the ink consumption by approximately 15%, especially useful when checking the image position (before the actual print run).

Electronic Capacity Control (ECC)

Indication of the used sheet capacity during shredding process.

Electronic Sort

Method of sorting in which a multi-page document is sent as many times to the printer as requested (increased network traffic), or, the multi-page document is stored in the memory of the printer and sent as many times to the print engine as requested (sent once over the network).


A process which, in relation to our products, means obscuring information to make it unreadable without special knowledge. Only the sender and receiver should have this special knowledge.

Energy Consumption (max.)

The maximum energy consumption of a device, expressed in Watt (W) or kilo Watt (kW).

Energy Consumption Operating mode

The energy consumption of a device in operation (scan/print/copy), expressed in Watt (W) or kilo Watt (kW).

Energy Consumption Sleep mode

The energy consumption of a device in sleep mode (energy save mode), expressed in Watt (W).

Energy Consumption Stand-by mode

Energy consumption of a device when ready to use (start button is green), expressed in Watt (W) or kilo Watt (kW).

Energy Star

Energy label (standard) applied to office equipment for the purpose of rating the energy efficiency of the equipment.


Ethernet (IEEE802.3) is a ‘popular’ protocol for linking computers into a local area network.


Facsimile (fax)

A single function product or function of an MFP intended for the scanning, transmission, and reproduction of images of documents.

Fax Forwarding

Functionality to forward an incoming fax to other destinations (email address, folder) reducing printing needs (environment).

Fine Mode (fax)

Standard quality setting for G3 fax products (ITU-T) of 15.4 × 7.7 pixels per milliemetre, close to 400×200 dpi.


Paper output device for MFPs/printers, to enable documents to be (shift) sorted, stapled and/or punched.


A program or hardware device that secures a network, shielding it from access by unauthorized users.

First Copy Speed

The time (in seconds) between pressing the start button and receiving the first copy on an MFP. Its a good indicator of how fast the copier is for businesses using the machine on a walk-up basis, since most people copy only one or two sheets at a time.

First Copy Time

The time (in seconds) it takes a duplicator to create a master. Also known as Master Process Time.

First Print Speed

The time (in seconds) it takes an MFP/printer to print the first copy/print. Generally measured with standard A4-size paper (LEF) and the (standard) output tray. Important specification for especially smaller jobs (single page).

First Print Time

The time (in seconds) it takes a duplicator from pressing the Print-start button to receiving the first print. The master is already wrapped around the drum. Also known as Second Copy Time.

Fit to page

Automatically enlarges or reduces the size of a document to fit the paper size selected in the printer driver.


G3 Fax

G3 (Group 3) Fax is an facsimile that supports the Group 3 ITU-T fax communication standard (1980) for analogue fax equipment which sends one A4-sheet within 1 minute.

GDI driver

Printer driver for a GDI printer to be installed on a Windows computer.


Ricoh software that allows the user to route and distribute scanned data to various destinations. Meant for larger organisations (2000+ users).

GlobalScan NX

Ricoh’s next generation scanning software, replacing ScanRouter and GlobalScan.


GUI (Graphic User Interface) refers to the computer interface with software in a user friendly appearance.


Hard disk encryption

Security function that encrypts the content of the entire hard disk, making it virtually impossible to decipher when stealing it.

High compression PDF

A PDF created by a scanner with a smaller file size than a conventional PDF, and with clear text and moderate image quality, saving customers storage space and reducing network traffic.

Hold Print

Print function to store print files on the MFP/printer and release (print) them at the machine whenever it is convenient. Hard disk is required.


HTML (Hypertext Markup Language) is a language used to format pages and sites on the internet. HTML is not really a programming language, but more a ‘presentation language’.


HTTP (HyperText Transfer Protocol) is the protocol (TCP/IP port 80) used by a web browser to “talk” with a web server to fetch a web page. The protocol is used to follow links from one web page to another.



IEEE1284, also known as Parallel interface, is an interface standard used to connect a printer to a computer. Although more and more replaced by the USB interface, most PCs came with a parallel interface as standard.


IEEE1394 is an interface standard to connect devices to a PC. The data transfer rate is up to 400 Mbps. Firewire is the Apple Computers version of this standard.

Image rotation

Feature that automatically aligns (rotates) the image to the paper direction (LEF or SEF) available in the paper tray.

Input paper capacity

The maximum amount of paper that can be placed in all input tray(s) of an MFP/printer/Fax/Duplicator, measured with standard A4-size (80 g/m²) paper.

Internal Output Tray

Paper output device available on the device as standard, which doesn’t increase the required footprint of the device. Also known as copy tray.

Internal Shift Tray

Paper output device for our MFP that shifts sets from each other.

Internet Fax

Fax method, also known as ITU-T T.37 (‘Store & Forward’), that uses the LAN for data distribution. The operation is very similar to e-mail.

IP address

A unique identifier that distinguishes one device from any other device on a TCP/IP based network, consisting of 4 number, each between 0 and 255 (IPv4) or 8 groups of 4 hexadecimal digits (0-9 a-f) seperated by a colon (IPv6).

IP Fax

Fax method, also known as ITU-T T.38 (‘Real Time’), that uses the IP network (vs the analogue PSTN network) for data transmission.
An IP Fax works like a G3 fax, but instead of an fax number, you enter the IP address (or host name) of another IP Fax.
The benefits of an IP Fax (over a G3 Fax) are cost reduction (no telephone charges) and speed (network vs modem).
Like a ‘standard’ fax, there is a direct (real time) connection between the IP Fax devices, hence an IP Fax message is considered a legal document.
An IP Fax function is either Full mode (A3/A4/B4, 200×100/200/400 dpi, MH/MR/MMR) or Simple mode (A4, 200×100/200dpi, MH).

IP port restriction

Security function to limit the network access to a device by limiting (switching off) the protocols available.

IP range restriction

Security function to limit the network access to a device to users within a certain IP range only.

ISO 11469 / ISO 1043

ISO 11469 is an international standard of generic identification and marking of plastics parts.

ISO 14001: 2004

ISO 14001 2004 is an environmental management standard to help all types of organizations to protect the environment, to prevent pollution, and to improve their environmental performance.

ISO 18001

ISO 18001 is an international Occupational Health and Safety standard for organisations used to manage safety in the work environment.

ISO 19798

ISO 19798 defines a method for testing and calculation of average yield measured in the number of standard pages for a colour toner cartridge and specific printer printing in a semi-continuous mode under a defined set of conditions.

ISO 216

International standard (ISO) for paper sizes used in most countries in the world today.
It defines the “A” and “B” series of paper sizes, including A4, the most commonly available size.
All ISO 216 paper sizes have the same aspect ratio, 1:√2. This ratio has the unique property that when cut or folded in half lengthwise, the halves are the next smaller size.
Most Ricoh MFP’s/printers accept sizes between A3 and A6. The wide format devices will go up to A0.

ISO 27001

ISO 27001 is an information security management system (ISMS) standard for organisations which lists security control objectives and recommends a range of specific security controls

ISO 9001: 2000

ISO 9001: 2000 is a quality standard for organisations to achieve standards of quality that are recognized and respected throughout the world.